Information about registered members

When a cultural worker registers as a user in the CultureBase or when authorised administrators or online editors create persons for their CultureBase-based website (theatre, film, association etc.), a data record is stored in the CultureBase for this person.

purpose, type and extent of data storage

What personal data is collected?
Gender, first name and surname (user ID), address, e-mail address (account ID), telephone, date/time of registration and last update of the data as well as the information that the user enters in addition (e.g. date of birth, CV, pictures).

Where can a user see what data Kulturserver has stored about him or her?
The user can view the stored data in register.culturebase.org after logging in. If he or she belongs to a specific project, the data he or she has released for publication on the net will also be displayed via the project website.

For what purpose is the data stored?
The purpose is project-related, such as membership in an association. It makes it easier for CultureBase partner projects to manage their membership data internally for various purposes.

In the case of active participation in the network, the purpose, apart from the self-presentation of the cultural worker on community websites, is the possibility of tracing posted content such as texts and images through Culture Servers.

How does the personal data get into the CultureBase database?
The data is either collected by the online editor, project manager, etc. of the respective website (employees of associations, cultural institutions, municipalities, etc.) or by the user himself/herself if he/she wishes to present his/her artistic activity or similar on the web.

Are the prescribed double opt-in procedures in place? In which areas?
Double opt-in procedures are in place for both personal registration and newsletter registration. In projects where, for example, online editors enter personal data as part of their project, project staff are obliged to obtain the consent of the persons concerned beforehand.

How long is user data stored?
User data is stored until a request for deletion is received.

Is the CultureBase database a cloud service for personal data?
CultureBase can be considered a cloud service. See also our terms of use.

Disclosure and deletion

Can users receive their personal data in a machine-readable format?
Users can obtain a CSV export of their personal data upon request.

Where can a user delete their data?
Both on the respective portal in the user panel area and via the central module register.culturebase.org, personal data can be deleted both by the user and by the authorised Kulturserver supervisors.

The complete deletion of a personal data record takes place upon request: Via the tool register.culturebase.org, a user can request the deletion of his or her data after logging in. This will then be carried out by Kulturserver without delay, provided that there are no other legal retention obligations or legal justifications for the storage.

What does the deletion process look like on the CultureBase data storage (also in the backup)?
The data is stored in a MySQL database and removed from it when deleted. A backup is kept for two months.

How are users or network partners informed about the deletion?
If requested by the partner, an e-mail is sent when the data is deleted. The data available there can be parameterised, e.g. e-mail address or address can be included.

Access privileges

Who has access to the data and how are access rights handled?
Apart from the cultural practitioners themselves, Kulturserver staff and the online editorial office/project administration of the respective website have access to the data of their project. Access rights are assigned via a rights management system that is controlled via register.culturebase.org and works with Access Control Lists (ACLs).

>> This means that very precise, at any given time, individual persons can be assigned precisely coordinated
individual access levels to the data at any given time. This of course also includes
to be able to revoke the authorisations again.

Server (place of storage)

Where is the data stored?
The data is stored in the central database server cluster of Kulturserver. The
servers are hosted by the German internet provider RelAix Networks with locations exclusively in
Germany. Kulturserver uses virtualised server machines that are fully under the
under the administration and control of the staff (root access).

>> For more information, please visit relaix.net.

Public persons

Every person's right to privacy also includes the right to informational ...

Every person's right to privacy also includes the right to informational self-determination. It regulates the sovereignty of the individual to determine for himself which personal data he discloses and which may be forwarded and used. However, the right to informational self-determination ends at the moment when the relevant information has already been published by the individual. In addition, as in the case of public figures, the public interest in information must be taken into account.

See also:

>> Wikipedia - Informational self-determination
>> Wikipedia - Personality rights
>> Wikipedia - Right to one's own image (German)
>> Wikipedia - Public figure
>> Wikipedia - Admissibility of statements in reporting (German)